In our testing, the software was consistently accurate in discerning words versus punctuation commands. If you’d like to finish a paragraph and leave a line break, you can say the command “new line.” The same rule applies for exclamation marks, colons, and quotations. Saying the command “period” will insert a period, while the command “comma” will insert, unsurprisingly, a comma. We can’t mention all of the punctuation commands here, but we’ll name some of the most useful. This has enabled the company to introduce an extensive list of voice commands that allow you to insert punctuation marks and other formatting effects while speaking. With the introduction and improvement of artificial neural networks, Microsoft’s voice typing technology listens not only to single words but to the phrase as a whole. Microsoft Word’s speech to text software goes well beyond simply converting spoken words to text. Select AutoCorrect Options to open the AutoCorrect dialog box. Select the File tab and choose Options to open the Word Options window. However, if you want to elevate your speech to text software skills, our fifth step is for you. Toggle smart quotes on or off to control the appearance of all quotations marks that are entered into the document after the change is made. These four steps alone will allow you to begin transcribing your voice to text. It might seem a little strange at first, but you’ll soon develop a bit of flow, and everyone finds their strategies and style for getting the most out of the software. Using voice typing is as simple as saying aloud the words you would like Microsoft to transcribe. If you have your sound turned up, a chime will also indicate that transcription has started. This means Microsoft Word has begun listening for your voice. The blue symbol will change to white, and a red recording symbol will appear. After completing all of the above steps, click once again on the dictate button. While built-in microphones will suffice for most general purposes, an external microphone can improve accuracy due to higher quality components and optimized placement of the microphone itself. It’s worth considering using an external microphone for your dictation, particularly if you plan on regularly using voice to text software within your organization. This can be done at the click of a button when prompted. If you haven’t used Microsoft Word’s speech to text software before, you’ll need to grant the application access to your microphone. (Image credit: Microsoft) Step 3: Allow Microsoft Word access to the Microphone Also, users need to have Microsoft 365 subscription for unlimited access to the feature.Microsoft Word’s dictation software supports several languages. What users need to use Microsoft Word Transcribe tool First and foremost, the feature is only available on the web version of Word. However, the most important limitation is that the Transcribe tool isn’t available for the legacy Microsoft Word software. This means you’ll require a relatively quiet environment for better results. Furthermore, the efficiency and accuracy further deplete if there’s some surrounding noise. We tried this feature by ourselves and it managed to return around 80% accurate results. Even if it supports the language, it won’t give you 100% accurate results. First and foremost, you’ll have to check if the language you are planning to is supported by Transcribe. Microsoft Word Transcribe : Limitations Just like any other transcription tool, the Microsoft Word Transcribe feature also has certain limitations. The best part of Microsoft’s Dictation tool is that it can also identify the timestamp and transcribe the audio with it to make things easier for users. Apart from that, it also allows users to record audio directly and then transcribe it along with the option to upload a pre-recorded audio file for transcription. Speech Tools is a Microsoft Word Add In that provides many time-saving new features to the built-in Windows Speech Recognition System.
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